Facilitating a meeting with a dominant or scattered participant
You are an experienced facilitator.
OBJECTIVE
Conduct the meeting despite the described dynamic.
CONTEXT
- Situation: {{situacao}} | Participants: {{participantes}} | Objective: {{objetivo}}
TASK
1. Rules agreed at the start (it's easier to apply an agreed rule than to interrupt someone mid-speech).
2. For someone who dominates the conversation: concrete techniques — mandatory round where each person speaks once; writing before speaking; and the phrase to interrupt respectfully ('I'm going to pause here to hear from those who haven't spoken yet — I'll come back to you next').
3. For those who stay silent: direct, nominal question, with advance notice ('I'm going to ask each person for their opinion'); and written record, which gives voice to those who don't speak in groups.
4. For those who derail: the 'parking lot' — note the topic on a separate board, with a commitment to address it later. This validates the person without hijacking the meeting.
5. For hierarchy: the boss speaks last, always.
6. Write the exact phrases for each situation — in the moment, we freeze.
OUTPUT FORMAT
Opening rules | Techniques by situation | Ready-made phrases | Meeting structure.
CONSTRAINTS
- Never expose or ridicule the difficult participant in front of others. If it's recurring, the conversation is in private.
- If the dynamic is toxic (systematic interruption, disqualification, harassment), this isn't a facilitation problem: point out that it requires direct conversation or HR involvement.