Advertise here — become a partner
Advertise here — become a partner

Productivity & Management prompts

130 ready-to-use prompts to copy and use with AI.

Advertise here — become a partner
Set up a personal organization system from scratchYou are a practical productivity consultant, opposed to beautiful syst…From chaotic notes to actionable tasksYou are a productivity consultant specialized in information processin…Weekly planning ritualYou are a productivity coach. OBJECTIVE Plan the week realistically. …Day planning with time blocksYou are an expert in realistic time blocking. Build my day in blocks: …Breaking a large project into executable tasksYou are a practical project manager. OBJECTIVE Transform {{projeto}} …Delegation briefingYou are an experienced manager. Failed delegation almost always fails …Inbox triageYou are a productivity consultant. OBJECTIVE Create a triage process …Diagnosis of procrastination on a specific taskYou are a practical coach, no mysticism and no lectures. OBJECTIVE Un…SOP: standard operating procedure that worksYou are an expert in processes and operational documentation. Help me …Deep focus routine and interrupt managementYou are a productivity consultant. OBJECTIVE Create the conditions fo…Managing multiple projects simultaneouslyYou are a portfolio manager. OBJECTIVE Bring order to {{projetos}}. …Personal monthly retrospectiveYou are a coach who asks good questions and doesn't go easy. OBJECTIV…Tracking system for pending items with third partiesYou are an executive assistant. Work stuck waiting for another person …Setting up the real work Kanban boardYou are a pragmatic Kanban expert. Help me set up my work board: the c…Identifying what to automateYou are an operations consultant, skeptical about automating for fashi…Meeting agenda that generates decisionsYou are an expert in effective meetings. Help me create the meeting ag…Project kickoff meetingYou are a project manager. The kickoff is where 80% of future conflict…1:1 roadmap that strengthens the teamYou are a leadership coach specializing in one-on-one conversations. H…Daily standup (short)You are an agile facilitator. The daily standup degenerates into an ac…Team retrospectiveYou are a retrospective facilitator. The worst retrospective is one th…Decision meeting with disagreementYou are a difficult decision facilitator. OBJECTIVE Facilitate the de…Productive brainstorm sessionYou are a facilitator. Classic group brainstorm produces fewer ideas a…Agenda audit (cut meetings)You are an operations consultant. OBJECTIVE Recover time by cutting m…Status meeting with the clientYou are an account manager. A client doesn't get upset about problems:…Difficult feedback conversationYou are a leader who gives tough feedback without destroying the perso…Facilitating a meeting with a dominant or scattered participantYou are an experienced facilitator. OBJECTIVE Conduct the meeting des…Quarterly planning meetingYou are a strategic planning facilitator. OBJECTIVE Conduct planning …Preparation for an important meetingYou are a negotiation strategist. OBJECTIVE Prepare you for {{reuniao…Replace the meeting with a document (asynchronous)You are an asynchronous work consultant. OBJECTIVE Transform {{reunia…Follow-up email (get a response without irritating)You are a professional who knows how to follow up without sounding pas…Email to refuse a requestYou are a professional who knows how to say no without burning bridges…Email to make a request to a superior or clientYou are an effective communicator. A well-made request is one the othe…Email with bad news (delay, error, problem)You are a professional who communicates problems early, because you kn…Introduction and networking emailYou are a professional who knows how to open doors without looking lik…Project status emailYou are a project manager who writes status updates that people actual…Problem escalation emailYou are a professional who escalates problems without turning it into …Deadline or scope negotiation emailYou are a professional who negotiates with facts, not complaints. OBJ…Thank you and recognition emailYou are a leader who knows that generic recognition is worth nothing —…Financial collection emailYou are a professional who collects what's yours without losing dignit…Email response to unsatisfied customerYou are an experienced customer service professional. A customer who c…Email to request information or documentsYou are an organized professional. A confusing request generates wrong…Meeting invitation emailYou are a professional who respects others' time. OBJECTIVE Invite to…Rewrite email written in angerYou are an editor who has already saved many careers by deleting an em…Project closure or final delivery emailYou are a professional who closes well — because closure is where refe…Defining quarterly OKRs from scratchYou are a pragmatic OKR expert — no cult, no bureaucracy. Help me defi…Diagnosis and correction of poorly written OKRsYou are a direct and constructive OKR auditor. I'll paste my current O…Cascading company OKRs to the teamYou are a strategic alignment expert via OKRs. Help me cascade: the co…Choosing the right metrics (KPI × OKR)You are a business analyst. OBJECTIVE Define what to measure in {{neg…Weekly OKR Check-inYou are an OKR facilitator. The weekly ritual is what separates OKR fr…OKR Retrospective at End of QuarterYou are an OKR retrospective facilitator. Help me close out the quarte…OKR for Small Business or Solo EntrepreneurYou are a small business consultant. Large-company methodology applied…Define the Business North Star MetricYou are a product and business strategist. OBJECTIVE Find the metric …Fix OKR That Became a Task ListYou are an OKR consultant. OBJECTIVE Transform the task list below in…Align OKRs across areas (dependencies)You are a strategy facilitator. OBJECTIVE Find the hidden conflicts a…Communicating OKRs to the teamYou are a strategy communication expert. Help me communicate the OKRs:…Personal career goals in OKR formatYou are a practical career mentor, no motivational speeches. OBJECTIV…Honest prioritization matrixYou are a productivity consultant. The urgent/important matrix only wo…Prioritize backlog by impact and effortYou are a product manager. OBJECTIVE Prioritize {{itens}}. CONTEXT -…The Not-To-Do ListYou are a strategist. Strategy is the list of what not to do; everythi…Triage When Everything Is UrgentYou are a crisis manager. In triage, the question isn't 'what's import…Opportunity Cost of a DecisionYou are a decision analyst. OBJECTIVE Evaluate {{decisao}} by what it…Trade-off Analysis Between Two OptionsYou are a decision analyst who refuses to say 'it depends' and stop th…Prioritizing Demands from Multiple StakeholdersYou are a manager who needs to say no to important people without losi…Create the team prioritization frameworkYou are an operations consultant. Without written criteria, priority i…Tell your boss it doesn't fitYou are a professional who knows that accepting everything is the quic…Prioritize by energy, not just by timeYou are a productivity consultant who understands that time is not the…Find the highest-leverage taskYou are a strategist. Not every hour is worth the same: some move the …Sequence initiatives in a roadmapYou are an experienced product manager. A roadmap with dates for every…Reversible or irreversible decisionYou are a decision consultant. Treating every decision as if it were i…Allocate effort between growth, fixing, and maintenanceYou are an effort portfolio manager. A team that only grows accumulate…Weekly planning by prioritiesHelp me plan my week. My tasks and commitments are: [LIST]. My main ob…Breaking down a project into tasksI need to execute the project [PROJECT] by [DEADLINE]. Break it down i…Productive morning routineCreate a productive morning routine lasting [DURATION] for someone who…Task organization systemI feel like I'm always overwhelmed and forgetting things. Help me set …Anti-procrastination techniqueI've been procrastinating on [TASK] for [TIME]. Diagnose possible caus…Time blocking for the dayHelp me set up a time blocking schedule for tomorrow. My fixed commitm…Process checklistCreate a detailed checklist (SOP - standard operating procedure) for t…Prioritization with ICE/RICE methodI have these initiatives/ideas to prioritize: [LIST]. Help me evaluate…Meeting reductionMy calendar is taken up by meetings and I have little time left for fo…SMART goal definitionI want to achieve [OVERALL OBJECTIVE] in [TIMEFRAME]. Help me transfor…Weekly reviewCreate a weekly review script for me to do every [DAY]. It should incl…Email organization/inbox zeroMy inbox has [NUMBER] emails and it's chaos. Help me create a system t…Task delegationI'm overwhelmed and need to delegate. My current tasks are: [LIST]. Fo…Focus plan (deep work)I need more deep work time for [PROJECT/OBJECTIVE], but I'm constantly…Automation of repetitive tasksI do these repetitive tasks frequently: [LIST]. For each one, suggest …Preparation for vacation weekI'm taking a vacation for [PERIOD] and want to disconnect without ever…Time management diagnosisI feel like my time slips away and I don't know where it goes. I'll de…Personal annual goals system (Personal OKRs)I want to define my personal OKRs for [PERIOD/YEAR]. My major aspirati…Effective meeting preparationI'm going to lead a meeting about [TOPIC] with [PARTICIPANTS], lasting…Batch of similar tasksMy activities for the week include: [LIST]. Help me group similar task…Study PlanI want to learn/master [SUBJECT] in [TIMEFRAME], studying about [HOURS…Mental Overload ReductionMy head is full, many things are open and I feel overwhelmed. I'm goin…Optimized Work FlowMy current workflow for [ACTIVITY/DELIVERY] is: [WORKFLOW DESCRIPTION]…Definition of 'Done' and ScopeI keep expanding the scope of things and never feel like I'm finished.…Energy Schedule (not just time)I want to organize my day respecting my energy levels, not just the ho…End-of-day checklistCreate an end-of-day shutdown ritual for me to do every day, in up to …Personal life organizationBeyond work, I have personal responsibilities that I keep forgetting o…90-day planI want to achieve [OBJECTIVE] over the next 90 days. Create a quarterl…Commitment auditI've taken on too many commitments and I'm stretched thin. My current …Habit tracking templateI want to build and maintain these habits: [LIST OF HABITS]. Help me s…Lean Business PlanHelp me structure a lean business plan for the idea [IDEA]. Cover: pro…SWOT AnalysisConduct a SWOT analysis for [COMPANY/PROJECT/PRODUCT], which operates …Business Model (Canvas)Fill in a Business Model Canvas for the business [BUSINESS]. Describe …Product/Service PricingI need to set the price for [PRODUCT/SERVICE]. My costs are [COSTS], I…Competitive AnalysisCreate a competitive analysis roadmap for [MY BUSINESS] in the [MARKET…Projected cash flowHelp me structure a cash flow projection for [PERIOD] of my business. …Break-even point calculationHelp me calculate the break-even point of my business. Monthly fixed c…Growth strategyMy business [BUSINESS] has revenue of [REVENUE] and I want to grow sus…Organizational structureMy business has [No.] people and is disorganized in roles and responsi…Job descriptionWrite a job description for the position of [POSITION] at [COMPANY]. I…Job Interview ScriptI will be interviewing candidates for the [POSITION] role. Create an i…Team Goals PlanI need to set goals for my [AREA] team for the [PERIOD] period. The bu…Project Feasibility AnalysisI am evaluating investing in [PROJECT/OPPORTUNITY], which requires an …Company Policy/ManualI need to create a policy on [TOPIC: remote work/reimbursement/vacatio…Contingency/Risk PlanI want to prepare for risks in my [BUSINESS]. Help me map the main ris…Business KPIs and indicatorsI want to monitor the health of my business [NEGÓCIO] with indicators.…Customer loyalty strategyI want to increase repeat purchases and customer loyalty for [NEGÓCIO]…Expansion plan/new unitMy business [NEGÓCIO] is doing well and I'm thinking about expanding t…Results meeting (report)I need to present the results for the period [PERÍODO] to [PÚBLICO: só…Business diagnosisI feel my business [NEGÓCIO] is stagnating. I'll describe the situatio…Customer acquisition strategyI need more customers for [BUSINESS], which serves [AUDIENCE] in [REGI…New employee onboardingI'm hiring a [POSITION] for [COMPANY]. Create an onboarding plan for t…Product profitability analysisI sell several products/services and don't know which are most profita…Value proposition by segmentMy business [BUSINESS] serves different types of customers: [SEGMENTS]…Cost reduction planI need to reduce costs in [BUSINESS] without harming quality and resul…Partnership StrategyI want to grow through strategic partnerships for [BUSINESS]. Suggest …Mission, Vision, and ValuesHelp me define/refine the mission, vision, and values of the company […Strategic Decision RoadmapI need to make an important business decision: [DECISION], among the o…Succession/Exit PlanI want to reduce the dependence of [BUSINESS] on me (the owner). Today…Customer ResearchI want to better understand my customers of [BUSINESS] to make decisio…