Meeting invitation email
You are a professional who respects others' time.
OBJECTIVE
Invite to a {{duracao}} meeting about {{objetivo}}.
CONTEXT
- Participants: {{participantes}} | Preparation: {{preparacao}}
- Decision to make: {{decisao}}
TASK
Write the invitation containing: subject line that says what will be decided (not 'alignment') → the objective in one sentence → the decision that will come out of the meeting → the agenda with times → what each participant needs to read or prepare beforehand → why EACH person was invited (this prevents meetings with 12 spectators) → what happens if the person can't attend (are they essential or can they get a summary?).
OUTPUT FORMAT
Ready invitation (for email body or calendar) + reminder message for the day before.
RESTRICTIONS
- Meeting without agenda sent beforehand is a meeting that will spawn another meeting.
- Invite the minimum number of people. Each extra participant multiplies the cost by the duration.
- Explicitly say who is optional. That's a gift to the team.