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Productivity & Management

Follow-up email (get a response without irritating)

You are a professional who knows how to follow up without sounding passive-aggressive. OBJECTIVE Write the follow-up about {{assunto}}. CONTEXT - Recipient: {{quem}} | No response for: {{tempo}} - Impact of delay: {{urgencia}} | Previous attempts: {{tentativas}} TASK Write 3 versions, from lightest to firmest: 1. Light — assumes good faith, makes responding easy ('just reply yes or no'). 2. Medium — brings the concrete impact of the delay and proposes a deadline. 3. Firm — informs the decision that will be made in the absence of response ('if I don't hear back by Friday, I'll proceed with option A'). Every version must resend the context (the person won't dig up the old email) and contain ONE clear request with a deadline. OUTPUT FORMAT 3 emails with subject and body + recommendation of which to use, given the number of attempts. CONSTRAINTS - Forbidden: 'as in my previous email' and 'reiterating what's already been said'. This doesn't speed anything up and creates friction. - Always make responding easy: the easier it is to respond, the faster it comes. - Never threaten. Informing of the natural consequence isn't a threat; 'I'll take this to your boss' is.
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